You may have encountered a few different project management software options while searching for the right one for your needs.
Two of the most popular tools debated are Asana vs. Trello; Monday.com and ClickUp are also viable options.
This post will provide an in-depth comparison of the pros and cons of both Asana and Trello to decide which is the best fit for your team.
Trello VS. Asana
Asana and Trello are two popular tools for task management.
In Asana, the primary unit of work is a task, making it a popular choice for companies with a more task-oriented approach.
Trello, on the other hand, is modeled after a real-life Kanban Board, with units measured in cards.
The goal of Trello is to simplify management, making it easy to understand and use.
However, users may feel Trello is not doing enough as teams expand.
Asana has a steeper learning curve but offers more capabilities than Trello.
Before delving into the details, here is a quick overview of both tools.
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An Introduction To Trello
In 2011, Joel Spolsky and Michael Pryor founded Trello, gaining users among individuals and teams.
In 2017, Atlassian, the maker of JIRA, acquired Trello.
Many teams had previously compared Trello and JIRA but usually used JIRA due to its extraordinary capabilities.
After further development, the Trello team turned the tide.
Trello was founded to approach project management differently than other software.
Instead of focusing on projects as a whole, Trello concentrates on the workflow of tasks.
Its simple design reflects this approach, which only features three components: boards, lists, and cards.
The Trello Board
Trello is structured like a Kanban Board, allowing teams to view each board as a separate project.
Columns on the board represent the progress each card will make.
All the collaboration that takes place happens within the cards.
For teams accustomed to using boards with sticky notes, Trello is a significant next step.
Its visual approach to project management allows team members to see who is working on what task easily.
As the cards are moved from one column to another, the status of each job is tracked.
All the progress made within each task is indicated in the cards.
For example, suppose a team is working on web development.
In that case, the columns could be labeled “to do,” “priority,” “in progress,” “reviewed,” and “done.”
All the cards would start with “to do” and should go to “done” as the team works.
Of course, the columns can be named the team’s wishes, however.
When you open a card, you can add labels and descriptions, add attachments, set due dates, and discuss it.
An Introduction To Asana
Dustin Moskovitz and Justin Rosenstein, two of the founders of Facebook, created Asana in 2008 and kept it in private beta for almost four years before its commercial launch in April 2012.
Asana now has users in 190 countries and over 93,000 paying customers.
The primary focus of Asana is on projects.
Each job can contain subtasks with individual descriptions, tags, and comments.
To make tasks for a project, one has to click the plus button at the top.
The detailed view of each task will show its details panel.
Here, you can fill in the blanks and build a timeline of all the events.
In addition to the list view, you can view tasks on a board, timeline, or calendar.
All the comments and other details about the project are consolidated in a separate tab called Inbox.
Trello was designed as Kanban software, so it has no other views.
A third-party add-on can be used in place of the Kanban board if necessary.
Nevertheless, no power-up will enable the user to view everything in one list, which could waste money on add-on features.
Asana offers different views from the start, including list, board, calendar, and timeline views.
However, the timeline view is not available on the free plan.
Asana also has standard features such as assigning tasks, setting due dates, making comments, adding tags, attaching files, and various integrations.
It is important to note that Asana does not allow multiple assignees to be added to each task, unlike Trello.
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Based on the number of features and views available, Asana appears to be the better choice.
Nevertheless, remember that the team’s needs should dictate the best alternative.
Therefore, Trello should not be disregarded.
It is important to remember that cost should not be the primary factor in the decision-making process when selecting a project management software.
Even if a free platform is suitable for the team’s current needs, it may not be able to support the team’s growth.
Therefore, it is essential to consider the platform’s capabilities and how it can benefit the team.
Regarding pricing, Trello vs. Asana, this post will compare the two based on their respective costs.
Trello follows a freemium pricing model, meaning users can access a particular set of features for free.
If additional capabilities are needed, then you must pay the fees.
The free version offers limited features, and business-class costs $9.99 per member per month when paid annually or $12.50 per month when paid monthly.
An enterprise plan is also available for $17.50 per member per month.
With the free plan, you can have unlimited users on your team, but any advanced functionality will cost you. ‘
For example, larger file attachments, custom fields, and more power-ups require an upgrade.
Free plans only allow one power-up per board, and 3rd party firms must pay for calendar and timeline power-ups.
Asana follows a freemium model, similar to Trello.
A team of 15 members can be on the free plan with limited features.
The premium plan costs $10.99 per member per month if paid annually or $13.40 per member per month if paid monthly.
Additionally, the business plan costs $24.99 per member per month if paid annually or $30.49 per member per month if paid monthly.
An enterprise plan requires contact with Asana’s sales team if the business plan is unsuitable.
It appears that Asana’s free plan is a dollar more than Trello’s, but it offers more features.
Comparing the features that come with the plans of Asana and Trello, it isn’t easy to make a definitive decision.
It is necessary to evaluate the team’s requirements concerning the costs.
Ultimately, it is a matter of personal preference.
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UX and Ease of Use
Both Trello and Asana have put a great deal of effort into creating user-friendly functionality.
Trello is well-known for its simplicity, and it would not take more than 10 minutes to explain its operation to an entire team.
Trello is an excellent solution for many teams as it eliminates the need for spreadsheets.
Asana, however, may take longer to explain to the whole team due to its superior functionality.
It has a navigation bar and unique tabs within created projects to make the team’s life easier.
It also has sections to help categorize tasks into separate buckets.
Trello and Asana have comprehensive documentation and support forums if one needs clarification.
Summary of Pros and Cons
It’s easy to get started with Trello and allows for an unlimited number of free users.
It has advanced filters to help users find what they’re looking for and does not require a credit card to get started.
However, it lacks the necessary capabilities and cannot import or export data on the free version.
Additionally, it can be difficult to manage software projects and has too much flexibility, making boards harder to manage.
Asana has an easy-to-navigate interface, multiple views, custom tags, numerous integrations, and a task assignment view.
It also offers template saving and filters to narrow down searches.
However, it has drawbacks, such as paywalled features, inability to assign multiple tasks, a learning curve, limited members on the free plan, lack of quick commands, and not being as powerful as a full-fledged agile tool.
Additionally, there is an inability to view tasks and subtasks at once.
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Project management tools are essential for teams with specific objectives.
Selecting one that allows for quickly creating task structures for successful and timely completion is essential.
Additionally, the tool should enable the user to identify which steps are sequential and which tasks are connected.
For smaller teams, there are free software options available.
With the right tool, you and your team can ensure your goals are met promptly and efficiently.